Vacancy: Program & Administrative Officer

JOB DESCRIPTION

Job Title: Program & Administrative Officer
Location: Hybrid
Reports to: The Chairperson
Type: Full-time Contract

Salary: Gross MWK 1,000,000 per month + monthly data bundles

About the Foundation:

The Saulos Klaus Chilima (SKC) Foundation is a non-partisan and non-political organization established to continue the legacy of the late Dr. Saulos Klaus Chilima. Guided by Christian values of peace, love, kindness, and servitude, the Foundation aims to uplift communities through innovation, excellence, and ethical leadership. Its mission encompasses supporting education for underprivileged students, providing aid during unforeseen crises, encouraging self-sufficiency among Malawians, promoting youth leadership development, and fostering collective mindset change. By partnering with initiatives focused on health, education, disaster relief, and climate-smart agriculture, the SKC Foundation has been established to contribute to holistic societal progress in Malawi and across Africa.

Position Overview:
The Foundation Program & Administrative Officer will play a key role in supporting the day-to-day operations of the Foundation, ensuring smooth coordination of programs, donor relations, and administrative functions. The role will also involve building and maintaining stakeholder relationships, supporting fundraising efforts, and creating strategic partnerships to advance the Foundation’s mission.

Key Responsibilities

1. Donor Relations & Fundraising Support
   • Coordinate and procure donations (cash, in-kind, and other forms).
   • Draft and send letters of acknowledgment for all donations received.
   • Assist in sourcing funding opportunities and developing fundraising proposals.
   • Maintain accurate donor records and ensure timely follow-up communications.
2. Stakeholder Engagement & Partnerships
   • Serve as a liaison between the Foundation and key stakeholders, including donors, community partners, and beneficiaries.
   • Identify, cultivate, and maintain partnerships with organizations, institutions, and individuals aligned with the Foundation’s mission.
   • Represent the Foundation at meetings, events, and community outreach activities.
3. Program Coordination
   • Manage communication with scholarship recipients, including sending award letters, proof-of-payment documents, and other required documentation.
   • Support proposal writing and development for funding opportunities.
   • Assist in monitoring and reporting on program activities.
4. Administrative Support
   • Respond to phone calls, emails, and other inquiries to the Foundation.
   • Maintain and update the Foundation’s online file bank, ensuring proper storage and retrieval of documents.
   • Manage petty cash transactions and prepare expenditure reports.
5. Communications & Social Media
   • Create and schedule social media posts for the Foundation’s platforms.
   • Monitor and respond to comments, messages, and inquiries on social media.
   • Ensure brand consistency across all communication channels.

Qualifications & Skills

• Degree in Administration, Communications, Development Studies, or related field.
• At least 2 years’ experience in a similar administrative, coordination, stakeholder engagement, or donor relations role.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and basic online file management.
• Familiarity with social media management tools and donor management systems is an added advantage.

Personal Attributes

• Detail-oriented and proactive.
• Able to work independently and as part of a team.
• Strong interpersonal skills and professional demeanor.
• Comfortable networking and building professional relationships.
• Passionate about the Foundation’s mission and values.